What is the importance of inventory control system

Author : saahilkhan
Publish Date : 2020-09-23 10:21:58

What is the importance of inventory control system

The businesses that deal in multiple items have to focus on their inventory management effectively. To meet the needs of business one needs to have proper inventory control system. It is software with the help of which it is possible to keep accurate track of each item and with this software it is easy to keep proper track of orders, balance and latest stock. One can find the software from open market or get one developed as per his needs. However, it depends on one’s budget and requirement also but the developers can easily get accurate software easily. One can easily get stock in different formats also.

Each organization maintains the Inventory Management System to manage its inventories effectively. The inventory is the stock of the goods manufactured for sale by a company and the components or raw materials that make up the product. Therefore, a list includes the raw material buffer, inventories of work-in-process, and finished goods.

There are many inventory management software open source in practice, varying from basic to complex systems depending on the type and scale of the business operations. Talking about the simple method, a Two-Bin system is run by many small manufacturing firms, where inventory is stored in two bins. Meanwhile, if the inventory in one bin is used and the order is put, the business uses the inventory from the other bin.

This scheme is somewhat insufficient for larger businesses operating with many product lines and maintaining a heavy distribution counter. Therefore, in the event of a shortage, self-operating, or an electronic computer system must be used to keep track of the inventory stock and position it.

Inventory management focuses on reducing a company's purchases of the number of slow-selling goods while also growing the number of high-selling items. This saves companies time and resources because they don't have to waste many hours reordering and obtaining things they don't even need. Also, they avoid devoting valuable storage space to store these items, which decreases carrying costs and provides more space for faster-selling products.

A pen and paper that is quick, but easy to lose notes and almost impossible to mine data and prepare for future inventory requirements. Excel spreadsheets are great for storing information, but they can't be updated automatically. Hence, someone with advanced knowledge of a custom inventory system needs to update them by hand.

Simple inventory software is designed to automate certain inventory processes, but it does not have all the characteristics it businesses need as they expand and, therefore, be replaced every few years.

Any venture that manages inventory would need a system to monitor and manage it accurately. You will operate on an entirely ad-hoc basis without one, and you will easily run into circumstances where your organization is overstocked or understocked.

Inventory systems inform you how many parts or ingredients the finished product requires to be produced or installed. You can end up with excess stock without these details, eroding your bottom line or insufficient stock to satisfy customer demand.

How to start an inventory control system?

Your goals will be distinct, depending on what you offer. If you sell food goods, you certainly need to concentrate on the products' expiration dates and make sure you move through them quickly and have a good turnover ratio for inventories. If you're selling costly electronic goods, you'll need to make sure you're not overstocking them. Otherwise, you'll run the risk of becoming redundant while waiting for the sale. Suppose you are primarily selling small, fast-selling goods. In that case, you must ensure that you have a reliable supply chain and a good relationship with your suppliers to keep products flowing in and out of your warehouse.

What features do you need to manage?

Do you have several warehouses with inventory? Using QuickBooks, Xero, Magento, Salesforce, Amazon, eBay, and/or other business applications you need to integrate with? Can you use several carriers to carry various types of shipments? Want to use mobile devices to print and scan barcodes? If your business grows, what characteristics do you predict you will need in the coming years? These are the kinds of stuff that you need to know and which solution suits your current and potential needs better when choosing which. If you purchase one that does not meet all your specifications, you will soon have to turn to one that does.

Stock control is the component of your method of inventory management that contains what is actually on hand. In essence, it's about handling efficiently where your stock is and what condition it's in — taking into account when it arrives and departs from your warehouse.

At first glance, the management of inventory looks quite close to controlling inventories. Although closely related, inventory control excludes all the other variables that make up inventory management: buying, processing, selling, and reporting. So it's just one aspect of your inventory management system, albeit critical one.

Importance of the inventory control system

Inventory storage costs money, which makes it necessary to optimize productivity as much as possible. A business with a stronghold on its stock can do more with what's on hand, which means they would store less. They will also know exactly when goods should be reordered, so they can hold low levels without causing stockouts.

The cost of shortage occurs when a company runs out of stock: meaning that workers are idle, the computers are underused, and more. And that's on top of the opportunity cost due to lack of inventory for any missed sales. Better inventory management means fewer outlays, reducing the expense of shortages.


The simplest method of manual inventory control is periodic inventory systems, which depend entirely on inventories for up-to-date inventory levels.

You'll need a perpetual framework if you want to keep a closer eye on your levels. A spreadsheet or a stock book that you update anytime something arrives, leaves, or moves around the warehouse can well be enough for small companies with basic stock needs. Most organizations, however, would need something more advanced,

Category : business

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