Best 2 HR Administrator Job Description Template

Author : Eazl9
Publish Date : 2021-04-18 08:23:15

Best 2 HR Administrator Job Description Template

This role is an entry-level stance and reports to the HR analyst, director or director, depending on the company and the dimensions of its own HR department.


Your main responsibilities as the HR administrator will be to keep and update employee records, as well as manage various HR files and databases that are internal, such as holiday and leave.


What does the HR administrator do?

HR administrators may act as the first port of call to employees and external partners for many HR related queries. Consequently, HR administrators will handle the majority of employee documentation, including contracts, recruiting paperwork and starter packs.


A good understanding and knowledge of employment legislation and ensuring the HR department conforms to those is key. Assisting with some other administrative tasks as and when they arise may be mandatory, such as helping with travel arrangement.


Sample HR administrator responsibilities

Your duties as the HR administrator will include:

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Forming and maintaining employee records

Updating databases such as sick and maternity leave

Organizing and amending where necessary HR documents, i.e. job contracts and recruitment guides

Assessing and renewing company policies and legal compliance

Communication with outside partners

Reporting frequently on HR metrics, for example business turnover

Being the primary point of contact for employees on any HR related questions

Assisting with payroll by providing the division with applicable employee information, i.e. holiday and sick days taken

Helping with various arrangements internally, from travel to processing expenses

HR administrator abilities and competencies

Previous administrative experience is essential, but not always inside the HR sector. In most cases, training is provided at work, if that is applicable. Being organised and able to prioritise is critical, as is having great communicative and relationship building skills, as you are going to work with various people across the whole business.


HR administrators will be expected to become proficient in the following:

Expertise as a HR administrator or HR administrator's assistant

Knowing various HR software systems, such as HRMS

Computer literate with programs like word, excel, etc..

Great Comprehension of labour legislation

Organisational skills and ability to prioritise

Societal with great communicative skills

BSc in HR or a related field


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HR Administrative Assistant


[Intro Paragraph] Begin your mailing with a short description of your business and the position you're trying to fill. This should be a marketing overview that will help to gain the attention of your ideal candidate. This is a chance to highlight what you need to offer new hires and set yourself apart from competing functions.


HR Administrative Assistant Job Responsibilities:


Supports human resources department by testing, screening, and interviewing applicants.

Prepares citizenship by calculating pay, dispersing checks, and maintaining payroll records.

Provides orientation for new workers by providing information packets, reviewing business policies, collecting withholding and other payroll data, describing benefit applications, and getting signatures for files.

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Maintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and merit growth dates as well as tracking holiday, sick, and personal time.

Administers employee benefit program such as student loan, medical care, savings bond, and disability programs by advising employees of eligibility, providing program advice, assisting with form completion, verifying submission, and notifying employees of characteristics.

Records and monitors human resources activities by completing forms, reports, logs, and documents.

Sets up and schedules complex meetings for interviewees, hiring supervisors, workers, and division heads.

Accomplishes human resources department and organization mission by completing related results as required.

[Work Hours & Advantages ] Your HR administrative assistant job description will perform better if you put information about work hours and benefits here in the middle. You have to include info regarding flexible programs, travel requirements, and work-from-home chances. Make sure you explain special benefits such as workplace perks, tuition reimbursements, and commuter benefits.

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Written and verbal communication skills

Favorable attitude


Word processing skills

Spreadsheet preparation and tracking skills

Calendaring skills

Demo abilities

Administrative reporting and writing abilities

Organizational skills

Bachelor's degree and/or work equivalent

One year of administrative support experience

Microsoft suite expertise

Scheduling experience

Spreadsheet experience

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Job Overview

XYZ Inc. is a leading company within our industry in the area. We're pleased with our 4.2 Glassdoor rating from our workers. We are now hiring a HR Administrator to assist us keep growing. If you're eager to be part of a winning group, XYZ Inc. is the perfect place to get ahead. You will be happy you employed to XYZ Inc..


Obligations for HR Administrator

Oversee organizations diversity awareness application

Mentor supervisors on employee growth best practices

Responsible for administering performance management program

Advise direction on hiring and terminations

Oversee payroll, employee benefits and FMLA

Supply guidance on worker behavior and conflict resolution

Conduct investigations in response to worker complaints

Provide training and advancement opportunities

Qualification for HR Administrator

PHR, SPHR or other HR certification, required

Master's degree in Human Resource Management or related field, required

3+ years of HR experience

Proficiency with HRIS

Experience hiring hourly workers

Demonstrated skill with training and development applications

Adept with performance management and investigations

Proficiency with worker relations and EEO

Professional in employee benefits management

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