Drawing engineering management system – Several benefits

Each of the industry nowadays is going digital but unfortunately, there are several industries which resist going digital. And the most disturbing point is that the construction industry is one of them. Many construction firms are coming up with store construction drawings which include the engineering blueprints in a job trailer because of which the workers have to check it time and again to make sure that each of the people has the latest plan available with them.

This is the main reason which highlights the importance of drawing engineering management system. In case of any of the change, they have to attach revision notes or they have to print out new plants time and again. This process sounds easy but actually, this process is very much time consuming and requires a lot of efforts on behalf of people involved in this process. Because of this sometimes there can be various costly mistakes just because the people followed along and the wrong set of plans.

This is just one of the problems when it comes to the concept of data management and there are several other problems which are there because of lack of streamlining of operations in the document management process along with drawing management software.

The engineering drawing management software can help in handling, creating and sharing the documents associated with the organization along with several other features that help in catering to the engineering blueprints. Data will be stored in the central repository from where it can be accessed very easily by any of the team members depending upon the type of permissions which they have.

Following are some of the benefits provided by these kinds of software to the organization which implements it:

– There is a huge reduction in the storage space: At the time of undertaking any of the projects, there is a specific cost for each and everything involved in it. And the majority of the costs associated with the storage of paper documents. But with the implementation of engineering drawing management software, there will be reduced need of filing the bulky engineering blueprints which will ultimately help in freeing up space in the offices. In case any of the engineering blueprints is required to be archived as hardcopy then it can be often stored in the highly cost-effective locations on this system. In case there would have been no such system then it would have been lying in the warehouse which can cause a lot of costs to the organization. Also, another thing is there are the risks associated with the loss of documents are significantly reduced with the help of implementation of such software.

-It has made the centralization of documents which has provided easy retrieval: According to a study conducted looking for documents and retrieving them takes a lot of productive time of the organizations which ultimately leads to inefficiencies in the actual workplace. The professional people approximately spent 15% of the time regarding the information reading and 60% of the time looking for it. Out of the total documents, approximately 6% of the documents are lost and 4% of them get a misfiled. In case a company incurs $20 labour fees to file a particular document then it can lead to huge expenses at the end of the year. Approximately $200 is the cost of replacing a lost document which cannot be incurred time and again by any of the companies.

So, this highlights the importance of drawing management software because it helps in storing all the files in a secure and central storage system that will facilitate easy retrieval process because of searching the documents by a word, key phrase or by undertaking a full-text search. These kinds of systems can also index various categories depending upon the documents and folders which will ultimately minimize the risk of losing and misplacing the documents.

-Implementation of such software help in increasing the collaboration among the team: The whole construction industry is based upon the teamwork and implementation of the right engineering drawing management software will allow the team to view and edit the document with the help of usage of drawings. Ultimately this will help in giving a real-time basis update to everybody involved in the whole process. The drawing management system will help in tracking the changes which are done to the documents by the people who are authorized to do it. It will also help to provide an idea about the various changes that were done which will help to increase the visibility and cutting down of the costs. So, the concept of accountability plays a great role in today’s time and helps in catering to the needs of organizations efficiently and effectively.

-With the help of these systems, markups can be made easily: The markups are the main important points of the whole construction industry because each of the plans needs to be updated and modified every day. The mark up which will be done manually has to be managed by a person who will take care of every note associated with it and make sure that it is added to the right drawings so that there is no issue in the implementation phase. After this, the proper information has to also travel the proper route in an organization to reach those people who are supposed to review it. Then the information flow will come back to the people who are working in this particular field.

So this kind of operation is highly time-consuming and is also prone to many errors made by humans. The implementation of right document management software will help in allowing the individuals to create user markups directly to the plans so that plans are updated and information updates are shared with everybody spontaneously. This will help to inform all the people at a single point of time with the help of real-time updating. So, everybody can be authorized to see the changes at any time and from anywhere.

The drawing engineering management software helps to provide great utility in the construction business. So, the company owners can sleep safely in case they have implemented this software in their organization.