Top-3 HRIS Manager Job Description Template

What's an HRIS Manager?

 

What do they really perform? Who do they report to? What departments do they utilize? Should we use somebody to perform the role/can we instruct someone to do the position?

They handle all things related to an organisation's HR System. They are the primary contact to deal with anything relating to the HR software system.

 

Additionally, the work holder might well be responsible for training personnel to use the machine and are then go to person if there are any queries from departmental managers (for instance, if they are struggling with any component of the software).

 

An HRIS supervisor is going to have a significant part in the setup and running of HR software, in addition to the maintaining of it. Additionally, this person could be responsible for the safety of this system and some other information issues; although this may well be shared with all the IT departments.

 

Being the individual having the most knowledge on the system, they may further be tasked with creating it as needs change (e.g. including more storage capacity or locating a replacement method if additional performance is needed ).

 

It is most likely that the project holder will sit at the HR team and work closely with them but will also work in conjunction with department managers and the IT team. They may well report to the HR manager or HR director. Having a good rapport with the software supplier is also important, so that they are sometimes on-hand if there are any problems or if you want to modify the machine in some way.

 

In case a business has somebody who's pleased to manage and preserve any of the HR or IT bundles that are used from the HR team they then are a fantastic alternative for the HRIS supervisor function. Alternatively, there may be someone in your current team that wishes to grow in the role of HRIS manager. In the latter case, fantastic excellent training should be accessible from your present HR program provider and this can help someone who is in the company to receive completely trained about how to use this machine.

 

Initial training ought to be organized from the minute you place the order to obtain the machine but you need to explore the possibility and cost of additional training in-case you require it in the long run or opt to incorporate new modules at a later date (if you've got a system that allows for it, for example Simply Personnel). That way, any new modules which are added can be employed to their full potential almost straight away, as you'll have the ability to book a training session quickly.

 

Instead, should you not need the expense of instruction or the section is so busy that you will need to employ somebody in the role who has the present knowledgebase, the best option is to recruit somebody fresh.

 

A HRIS manager can be an entirely separate and specialised role in the HR team or their duties could sit with someone who has additional HR duties.

 

What's an HRIS analyst?

 

An HRIS analyst manages the exceptional position of being the IT and data specialist in the HR area. The HRIS analyst works with the Organization's Human Resources Information System (HRIS). The HRIS is a method used to accumulate and store data on an organization's employees.

 

The HRIS analyst is responsible for maintaining the system, implementing (procedure ) enhancements, ensuring data quality, and assessing and reporting on the information in the HRIS. The HRIS analyst is also frequently the go-to subject matter specialist for the system used in the business.

 

HRIS analyst job description

 

The HRIS analyst has a large array of responsibilities which can differ per organization.

 

The HRIS analyst is responsible for preserving and upgrading systems. With the rapid evolution of technology, keeping systems up to date requires a growing amount of time.

 

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So as to do so, the HRIS analyst needs to be able to interpret business objectives and user needs into clearly written technical requirements. These business objectives may arise from the front-line of their organization, finance, HR, or other providers. Traditionally, the management of payroll plays a valuable role in the HRIS analyst's job.

 

Besides safeguarding business demands, the HRIS analyst should be able to execute these conditions to existing systems or assist in choosing additional point solutions which help solve these business problems. These developments are usually process-related improvements or policy changes which help to make the system more effective or optimize the consumer experience.

 

These solutions may be implemented at the existing HRIS, or via point solutions. Where an HRIS manages many different HR procedures, stage solutions help solve specific problems. They're a terrific tool to fix an issue or implement a new service immediately.

 

The HRIS analyst should also be able to handle software implementation projects. IT project management expertise is consequently either a requirement or an incentive. The HRIS can implement new HRIS modules or purpose solutions and incorporate them into the bigger HR software landscape.

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Along with the above, the HRIS analyst functions as the point of contact for queries regarding the HRIS.

 

Example job description

An example job description would look something like this. Of course, this ought to be adapted to the specifics of the organization.

 

Translate business objectives and user needs into clearly written technical demands

Evaluate HR systems to identify points of advancement

IT project management experience to successfully implement developments

Partner with internal stakeholders to develop technology solutions that help to automate and streamline (new) HR processes

Implement process improvements and policy changes made to enhance efficiency and the consumer experience with the system

Serve as the go-to subject matter specialist for the machine used in the business (e.g., Workday, Oracle, SAP)

Function as a system administrator for HR systems and applications

Ensuring security, end-user access, and data integrity across all HR platforms

Use HR, finance and IT to maintain and enhance the HRIS, including configuration, end-user accessibility, security, and system efficiency

Supports critical system maintenance and operational tasks within the HRIS

Interestingly, very few job descriptions comprise anything about analytics & reporting. Even though these functionalities are usually built-in, this is not the use of this HRIS analyst. Their role is more of a system admin, ensuring accessibility, data integrity, and data protection.

 

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HRIS analyst qualification

 

The required qualification for your HRIS analyst will fluctuate based on the exact job description, the seniority of the role, and IT and project management practices at the organization. However, there are a few core qualifications for any HRIS analyst that are commonly found in a job description.

 

A bachelor's (or master's) degree in Information Technology, computer sciences, or related fields

X years of HRIS/HR system support experience required

Work experience with the HRIS utilized in the company (e.g., Workday, Oracle, SAP) is a plus

Expertise in working in an agile delivery surroundings

Must understand that the system development life cycle procedure

Well-developed social and communication skills

Ability to work interdependent and as part of a staff

HRIS analyst salary

 

The HRIS analyst's wages range is different based on place and seniority.

 

By way of example, a junior HRIS analyst in New York (NY) will have a salary ranging between $61,589 and $80,033, according to salary.com, even though a senior HRIS analyst could make between $97,695 and $127,670. Wages for the same functions in Oregon (IL) ranges between $50,142 and $65,158 and between $79,537 and $103,940 respectively.

 

HRIS analyst certificate

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There are a couple HRIS analyst certification providers, the best known being the Human Resource Information Professional Certification (HRIP) provided from the International Association of Human Resource Information Management (IHRIM). For a full list of all HRIS certificates, check this article.

 

In the Academy to Innovate HR (AIHR) we also provide classes pertinent to HRIS professionals, especially regarding the identification of industry issues, basic HR information analysis and visualization in Excel and Power BI, and innovative HR data science in R. These courses are highly applicable for the HRIS analyst seeking to improve their business acumen, data analytics, and coverage skillset.

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FAQ

 

What is an HRIS analyst?

The HRIS analyst translates company objectives into system requirements to optimize processes, enhance efficiency and improve the user experience with the machine. The HRIS analyst is responsible for executing these modifications and is the go-to expert for the local HRIS (e.g., Workday, Oracle, SAP).

 

Exactly what does an HRIS analyst do?

The HRIS analyst translates company aims into system requirements and implements those. This involves optimizing the efficiency or consumer experience of the HRIS or implementing new technical solutions. The HRIS analyst is also the go-to subject matter expert for its HR system used in the organization and works with various stakeholders to maximize HRIS configuration.

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Other requirements include IT project management skills, experience in agile methods and understanding of system development life cycle procedures.